Prioritizing Your Tasks and Maximizing Your Results
What do people say in this new millennium when you ask them how they’re doing? In my experience, they say “I’m so busy”. It’s as if they wear it like a badge of honor. Everyone is running around like crazy, buried under an avalanche of social media and digital information! I’d be truly impressed if they said: “You know, I’m so successful and happy, I’m trying to decide what charities to share my wealth with … after that, heck, maybe I’ll work out at the gym and then help coach a softball team” Ok, maybe that’s an exaggeration for most of us, but I believe that Tim Ferriss was really on to something when he wrote the “Four Hour Work Week.”
Want to know how to prioritize task and achieve your goals faster resulting in more personal time?
In Steven Covey’s bestselling book, “The Seven Habits of Highly Effective People” he states the billion dollar industry he created was founded on solid success principles. A few key success tips include:
Take Action: Surround yourself with a powerful intelligent team that compliments you.
My personal favorite is …
Sharpen the Saw: Take time to prepare your tools and plan. When you do that effectively, your work is 10x faster and more effective.
In Covey’s book, he outlines a two by two square matrix for prioritization of tasks. On one axis, he has importance and on the other he puts urgency. The beauty of this model is you simply need to focus on actions that are important to become efficient and achieve success. However, the fatal flaw of this model is when we have too many items that are “important”. When we have a to-do list like that our brains fogs over and we begin checking our email, seeing what our friends are doing on Facebook, and doing what is brainless becomes our “priority
By mastering self-management and prioritization you will be amazed how much time you really have to accomplish your tasks. We all have 24 hours in a day and 7 days a week. So why do some people succeed while the majority do not? How can you add your name to the list of those who succeed?
Here’s what I suggest to my clients:
Add a third column to Covey’s model - “Significant”. This concept is simple yet powerful.
What makes a task significant or not? One way to measure the significance of a task is to measure the long-term effect. Here are some examples:
- Deleting an email vs. unsubscribing. Unsubscribing takes longer but lasts forever.
- Answering a clients’ important question over the phone helps that one client. Adding the answer to your website under Frequently Asked Questions helps unlimited clients forever.
- Providing a training session helps a limited class learn. Creating an online training or digital information product helps unlimited people learn and can also create leveraged income for your business.
Think of Significance as “how many people it will help, and how long will it last”. I promise you, if you spend an hour a day on significant tasks, you will stop spinning in circles and start moving forward - closer to your goal of success.
Whether you are starting a new business or working on becoming more focused in your current job let me know if we can assist in any way. Also, if you struggle with breaking through self imposed limitations we offer a proven process to help you conquer self doubt and fear of the unknown. Email us today and learn how to live the life of your dreams.
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